Project Management Intern

About the role

ABOUT THE ROLE This internship offers a hands-on opportunity to work at the intersection of strategy, operations, and technology. You will be embedded within an active project environment, supporting cross-functional teams, driving delivery discipline, and developing the foundational skills required to lead complex programs. Grounded in PMI, Agile, and hybrid delivery frameworks, this role is designed to build future-ready project leaders. KEY RESPONSIBILITIES Project Coordination & Delivery Support • Coordinate and facilitate in-depth project reviews; follow up on action items from meetings and workshops to ensure end-to-end project execution. • Support the Project Manager in maintaining a healthy project pipeline by tracking milestones, dependencies, and critical path activities. • Assist in building and maintaining project charters, WBS (Work Breakdown Structure), and RACI matrices. Meetings, Workshops & Communication • Plan and facilitate meetings and workshops with structured agendas; capture accurate meeting minutes, decisions, and action items. • Prepare stakeholder-ready status reports, dashboards, and executive summaries on weekly and monthly cadences. • Draft clear project communications, including announcements, risk alerts, and change notifications, tailored to different audience levels. Tracking, Reporting & Data • Track business and technical deliverables, risks, issues, assumptions, and dependencies (RAID log management). • Keep project plans, schedules, and trackers up to date in real time using Smartsheet, Jira, or equivalent PM tools. • Build simple dashboards and reports using Excel, Power BI, or Smartsheet to surface project health metrics. • Support post-project retrospectives and capture lessons learned to feed into continuous improvement cycles. Agile & Process Improvement • Participate in Agile ceremonies, including sprint planning, daily stand-ups, sprint reviews, and retrospectives. • Contribute to process mapping and optimization initiatives by identifying bottlenecks and proposing workflow improvements. • Support change management activities, including stakeholder impact assessments and training coordination. AI, Digital & Innovation • Explore and apply AI-powered productivity tools (e.g., Copilot, ChatGPT, Notion AI) to automate repetitive project management tasks. • Support digital transformation initiatives by documenting current-state processes and helping design future-state workflows. • Contribute ideas to improve team productivity through emerging technologies and best practices from the PM community. REQUIREMENTS Education & Background • Currently enrolled in or recently graduated from a Bachelor’s or Master’s program in Engineering (Mechanical or a related field). • Knowledge of project management, supply chain management, or operations; both academic and professional experience are valued. • Exposure to PM frameworks such as PMP, CAPM, PMI-ACP, PRINCE2, or Agile/Scrum certifications is a plus (not mandatory). Skills & Competencies • Excellent verbal and written communication skills, with the ability to confidently present to diverse stakeholders. • Strong interpersonal, negotiation, and conflict resolution skills, with the ability to build relationships across all organizational levels. • Excellent analytical and problem-solving abilities, with comfort in handling ambiguity and making data-driven decisions. • Strong organizational and multitasking skills, with high attention to detail under tight deadlines. • Growth mindset, with the ability to proactively seek feedback, learn quickly, and adapt to changing priorities. • Collaborative team player who can also work independently with minimal supervision. Tools & Technology: Nice to Have • Basic to intermediate proficiency with project management tools: • Smartsheet (project tracking, dashboards, automations) • Jira (Agile boards, backlog management, issue tracking) • Microsoft Office Suite (Excel pivot tables, PowerPoint storytelling, Word) • Exposure to any of the following is a bonus: • Microsoft Project, Asana, Monday.com, Trello, or Confluence • Power BI or Tableau for data visualization • AI tools such as Copilot, Notion AI, or ChatGPT for productivity